Privacy Policy

Effective Date: January 1, 2026

VanSon Expo (Zhongshan VanSon Exhibition Co., Ltd.) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and safeguard your information when you visit our website or engage our services.

Information We Collect

We collect information that you voluntarily provide when using our website or services. This may include:

Contact Information: Name, email address, phone number, company name, and job title when you submit inquiries through our contact form or communicate with our team.
Service Requirements: Details regarding your exhibition interests, target markets, budget parameters, and timeline requirements to enable us to provide relevant recommendations.
Technical Information: IP address, browser type, operating system, referring URLs, and pages visited when you browse our website. This information is collected automatically through standard web server logs and analytics tools.
Communication Records: Emails, messages, and other correspondence exchanged between you and VanSon Expo representatives.

How We Use Your Information

VanSon Expo uses collected information for the following purposes:

Service Delivery: To provide the exhibition services you have requested, including booth booking, visa processing, hotel arrangements, business matching, and subsidy applications.
Communication: To respond to your inquiries, provide service updates, share relevant exhibition opportunities, and maintain ongoing business relationships.
Service Improvement: To analyze website usage patterns, identify service improvement opportunities, and develop new service offerings aligned with client needs.
Legal Compliance: To comply with applicable laws, regulations, and legal processes, including tax reporting requirements and government subsidy program documentation.
Marketing Communications: With your explicit consent, we may send periodic newsletters, exhibition announcements, and industry insights that we believe may interest you.

Information Sharing and Disclosure

VanSon Expo does not sell, rent, or trade your personal information to third parties for marketing purposes. We may share your information in the following limited circumstances:

Service Partners: We may share necessary information with trusted partners who assist in service delivery, including exhibition organizers, hotel booking platforms, visa processing agencies, and logistics providers. These partners are contractually obligated to protect your information and use it solely for the specified service purpose.
Legal Requirements: We may disclose information when required by law, court order, or governmental regulation, or when necessary to protect our rights, property, or safety.
Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of the business transaction, subject to confidentiality obligations.

Data Security

VanSon Expo implements appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

Secure socket layer (SSL) encryption for all data transmission
Access controls limiting information access to authorized personnel
Regular security assessments and vulnerability testing
Staff training on data protection principles and procedures
Secure data storage systems with backup and recovery protocols

While we strive to protect your information, no internet transmission or electronic storage method is completely secure. We encourage you to use strong passwords and exercise caution when sharing sensitive information online.

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes for which it was collected, including satisfying legal, accounting, or reporting requirements. When information is no longer required, we securely delete or anonymize it in accordance with our data retention policies.

Your Rights

Depending on your jurisdiction, you may have the following rights regarding your personal information:

Access: Request copies of your personal information held by VanSon Expo.
Correction: Request correction of inaccurate or incomplete information.
Deletion: Request deletion of your personal information under certain circumstances.
Restriction: Request restriction of processing under certain conditions.
Objection: Object to processing based on legitimate interests or direct marketing.
Portability: Request transfer of your information to another organization in a structured, machine-readable format.

To exercise these rights, please contact us using the information provided in the Contact section of this website.

Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance user experience and analyze website traffic. You can control cookie preferences through your browser settings. For detailed information about our cookie practices, please refer to our Cookie Policy.

Third-Party Links

Our website may contain links to third-party websites, including exhibition organizer websites, partner platforms, and industry resources. VanSon Expo is not responsible for the privacy practices or content of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.

International Data Transfers

As an international exhibition service provider, VanSon Expo may transfer your information across borders in connection with service delivery. When we transfer information internationally, we implement appropriate safeguards to ensure protection consistent with this Privacy Policy and applicable data protection laws.

Changes to This Policy

VanSon Expo may update this Privacy Policy periodically to reflect changes in our practices, legal requirements, or service offerings. We will post the updated policy on this page with a revised effective date. We encourage you to review this policy regularly to stay informed about how we protect your information.

Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Email: [email protected]
Phone: +86 400-006-2327
Address: 2F, Convention Center Service Building, Torch District, Zhongshan, Guangdong, China
Contact Person: Lisa Lin